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Memory Boxes - conditions of use

Memory Boxes - conditions of use

Conditions of use for hiring our Memory Boxes.

By booking a memory box box, your organisation has agreed to abide by the terms and conditions below:

  • the objects in the Memory Box are used for use in a reminiscence session or activity and are not for profit making purposes
  • you must declare a named person, at the time of collection, who is responsible for the memory box while it is on loan
  • the memory box must stay with the organisation that has the loan agreement with the museum and not be loaned out to another organisation via a private arrangement
  • due care and diligence must be taken to safeguard the items on loan (see guidance below)
  • items on loan must be locked away when not in use
  • there will be a charge of £50 for each lost or damaged item. This is towards the cost of their replacement or repair and the administrative costs involved
  • any damage or loss should be reported to the museum team immediately
  • time will need to be allowed to check the inventory when returning the box
  • loans must be collected and returned to/from the Venture House unit (Suite 4, Venture House Dunston Technology, Venture Way, Chesterfield S41 8NR) on a Friday between the hours of 2pm and 4pm
  • late returns will be charged at £10 per week


Guidance for handling


  • ensure that all objects are handled with care
  • keep them in a secure place, especially overnight
  • one named person is responsible for booking the box and sharing the information contained within this agreement and other relevant information with colleagues
  • handle objects over a table, preferably over a soft surface – one object, two hands. Make sure hands are clean and dry


Do not:

  • display objects in direct sunlight
  • bury object in soil or sand, or submerge in water
  • affix adhesives, labels, sellotape, blu-tack, and so on, to objects or packing box
  • attempt to repair objects – you must report the damage to the museum
  • wear items unless marked for such use

Download the conditions of use:

If our documents are not accessible to you, you can request a different format here.
Memory boxes conditions of use PDF (PDF 129 KB)

Last updated on 31 March 2023