Planning an event
Chesterfield welcomes well-organised and safe events, our guidance below is to help make sure you deliver a fun but safe event.
As an organiser, you are responsible for the planning, organisation and operation of your event. You must ensure that your event meets all necessary health and safety, food safety, licensing, and COVID-19 legal requirements and guidance.
Chesterfield Borough Council organises and supports a wide variety of events all year across Chesterfield including fairs, pop concerts, festivals, markets, fun runs, family fun days, car rallies, walks etc.
The council can only give permission for events taking place on land it owns, some of the areas you can hold your events include:
- one of our parks or green spaces such as Queen’s Park, Eastwood Park, Loundsley Green playing field, Holmebrook Valley Country Park, Stand Road Park amongst others
- the Town Centre including Market Place, Rykneld Square and New Square. Please note that Chesterfield Borough Council does not operate Vicar Lane or St James’s Square, to enquire about holding your event in these areas please contact Vicar Lane Shopping Centre
The council also operates The Pomegranate Theatre, The Winding Wheel Theatre, Hasland Village Hall and the Assembly Rooms. If you are looking for an indoor space to hold your event then contact Chesterfield Venue Hire.
Chesterfield Museum is also run by the council, to enquire about holding an event here please contact the Museum team.
Event enquiry form
Our teams will be happy to help you with guidance and advice along the way. In the first instance please download and complete the event enquiry form.
For events taking place at one of our parks or green spaces then return the form to greenspaces@chesterfield.gov.uk. For events in the town centre send the form to markets@chesterfield.gov.uk.
Existing event application process
Once received the event will be assessed in line with our, existing event application process, where the event has taken place before, or the organiser has delivered similar events on council owned land.
New event application process
Events which haven’t taken place previously on council owned land will be assessed in line with the new event application process. You can find out what information you will be asked to provide, and when, by looking at the application process relevant to your event.
Terms and conditions
These are the terms and conditions for use of parks and open spaces.
These terms and conditions are designed to protect the interests of the hirer and the council and are to the entire exclusion of all other terms and conditions.
Use of some spaces for certain events may incur a fee.
Guidance
To help you with organising your event, the Government’s ‘can do’ guide to organising a voluntary event is a useful resource. Further guidance documents can be found on the Derbyshire Prepared website and will help you organise your event safely.
For all events you should consider:
The list above is the minimum amount of documentation required for your event to take place on council land.
It may also be necessary for there to be a legal agreement in place for your event.
Things to consider when planning your event
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If you are collecting for a charity, you may need a street collection permit.
Find out more and apply for a street collection permit.
You might be holding a prize draw, bingo or other form of gambling at your event.
See our gambling page for more details about permissions you may need.
Contact us
Our teams are on hand to provide more information and guidance.
For events in parks and green spaces contact our Green Spaces team 01246 345123 or greenspaces@chesterfield.gov.uk.
For events in the town centre call the Markets team on 01246 345999 or markets@chesterfield.gov.uk.
