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Planning process and grants privacy notice

Planning process and grants privacy notice

This privacy notice explains what information the council needs in order to deliver the planning service.

In order to provide this service, it is necessary for the council to collect, store and process personal data relating to applicants and members of the public that submit responses to consultations. 

Safeguards are in place to ensure that this data is kept secure and the privacy of individuals is protected.

Who is responsible for your information?

Chesterfield Borough Council is the data controller for the personal information collected.

Planning applications, appeals and conservation

Purposes of processing your personal data

We need to process your personal information in order to administer the planning process. This includes processing planning applications and managing the public consultation process. This processing also includes administering the appeals process and planning conservation and tree preservation orders.

Categories of personal data and lawful basis

In order to provide this service, we may need to process some or all of the following categories of personal information:

  • contact details
  • signature.

Under data protection legislation, we are permitted to use your information this way because we have a statutory duty to provide the planning service. This duty is created by various pieces of legislation, including the Town and Country Planning Act 1990.

Who we share your personal data with

Planning legislation requires that we make applications for planning permission and applicant details available for public inspection. These details are available on our website, or in person. This information is kept permanently as part of the public record.

The name of the owner of a property or land, plus the address, must usually be publicly available. We are also required to publish any comments (including the name of the commenter) received on planning applications. We are also legally obliged to pass information to the Planning Inspectorate.

Planning agreements

Purposes of processing your personal data

We need to process your personal information in order to prepare and distribute planning agreement deeds. This may involve processing information about any of the following:

  • land owner
  • developer
  • chargee/mortgagee
  • other parties with interests in land
  • solicitors
  • planning agents.

Categories of personal data and lawful basis

In order to provide this service, we may need to process some or all of the following categories of personal information:

  • contact details
  • solicitors details.

Under data protection legislation, we are permitted to use your information this way because it forms part of the performance of a contract.

Who we share your personal data with

Copies of the deeds are sent to the owner/developer/planning agent and/or their solicitor.

Planning enforcement

Purposes of processing your personal data

Handling complaints and decisions concerning formal enforcement action is a statutory duty of the Council as Local Planning Authority. As such we may need to collect and process information about the following people in order to prepare and serve notices relating to planning enforcement:

  • owner and/or chargee/mortgagee
  • solicitors and planning agents
  • complainant, enquirer or their representative.

Categories of personal data and lawful basis

In order to provide this service, we may need to process some or all of the following categories of personal information:

  • contact details
  • signature.

Under data protection legislation, we are permitted to use your information this way because we have a statutory duty to enforce planning regulations. This duty is created by the Town and Country Planning Act 1990.

Who we share your personal data with

Information about enforcement action may be shared with the land owner and any person with an interest in the land, the chargee/mortgagee, the planning agent and external solicitors.

Grant schemes

Purposes of processing your personal data

We sometimes operate grants schemes to fund certain types of development, or development in certain areas. We will need to keep records of recipients of these grants for as long as the grant funding contract stipulates.

Categories of personal data and lawful basis

In order to provide this service, we may need to process some or all of the following categories of personal information:

  • contact details
  • signature.

Under data protection legislation, we are permitted to use your information this way because it forms part of the performance of a contract.

Who we share your personal data with

We may need to share your information with the grant funding agency.

Further information

Please get in touch if you would like more information about how the council processes your personal data:

• contact the council's data protection officer


Last updated on 03 May 2018